Executive Assistant

Hire Manila

Taguig City, Metro Manila
Permanent
Full-time

2 days ago

Our Client Partner is seeking an energetic and highly self-motivated Executive Assistant. The ideal candidate has previous experience in an administrative role supporting initiatives and projects from the management up to the executive level. The Executive Assistant will be responsible for managing the CEO's schedule and coordinating with various teams and stakeholders.The ideal candidate has good communication skills, a passion for startups or tech, and an ability to identify opportunities and action plans for the C-Suite.This is a hybrid role that will require you to attend in-person meeting or tasks.What You'll Do

Work closely with the CEO to provide support as needed

Provide comprehensive administrative support to the CEO, operating as a strategic partner rather than a passive assistant
Proactively identify opportunities for process improvement and operational efficiency
Independently develop and implement solutions to streamline administrative workflows
Manage complex scheduling, travel arrangements, and communication logistics with minimal supervision
Resolve concerns and queries addressed to the CEO

Serve as a primary point of contact, interfacing confidently with stakeholders across all organizational levels
Communicate professionally and diplomatically with executives, team members, external partners, and clients
Manage sensitive information with the highest level of discretion and confidentiality
Build and maintain robust professional relationships that enhance organizational effectiveness
Effectively oversee and assist with the management of projects and locations handled by the CEO

Actively participate in CEO-led and cross-functional projects
Coordinate project documentation, tracking, and reporting
Demonstrate flexibility to support emerging organizational initiatives
Contribute strategic insights and practical recommendations during project development
Effectively communicate and update on daily, weekly, and monthly tasks

Develop and maintain comprehensive communication systems
Prepare detailed reports, presentations, and correspondence
Ensure timely and accurate information flow across the organization
Manage multiple communication channels with efficiency and professionalism

Bachelor’s degree in Marketing, Communication Arts, Science, or Technology
Exceptional Microsoft Office and/or GSuite skills
Passion or keen interest in technology
Ability to communicate and collaborate with the team and other business groups
Knowledge of Salesforce is desired

Single Parent Leave
Medical / Health Insurance
Paid Sick Leave
Paid Bereavement/Family Leave
Paid Holidays
Paid Vacation Leave
Maternity & Paternity Leave

Associate / Supervisor Administration and Coordination Staffing / Recruiting 1 opening Bachelor's degree graduateHire Manila is a recruitment agency with 25 years of combined experience helping businesses find, hire, and onboard the right people fast. We specialize in matching opportunities with quality talent across accounting, design, human resources, information technology, and software engineering. Beyond traditional recruitment, we're also experts in remote work solutions and offshore team building. Whether you need end-to-end recruitment services, help assembling a fully remote team, or an Employer of Record (EOR), we've got you covered. At Hire Manila, we believe the right hire can transform a company—and we're committed to finding talent that fits not just your job requirements but your company culture too.Hire Manila is part of Venture Studio 12 (VS12). Learn more about VS12 and its global companies and brands at vs12.com.

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