Assistant Manager - Global Custody UK Asset Services - Manila

• To maintain HSBC Internal Control standards, including the timely implementation of internal and external audit points together with any issues raised by external regulators.

• To implement the Group Compliance Policy as applicable to your role in conjunction with the relevant Compliance Department. The term ‘compliance’ embraces all relevant laws, rules and codes with which the business has to comply within India and in relation to the countries migrating work to the assigned GCS.

• To continually re-assess the operational risks inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures, management restructures, and the impact of new technology in conjunction with the donor Group companies.

• Acquire a broad understanding of all the Corporate Action processes and market specifications for various markets assigned and to allocate work daily to Processing Executives.
• Perform Quality Control tasks and handle complex cases, escalations and process related query that require resolutions.
• Assists to plan capacities daily and intra-day based on projections and volume analysis and allocate/reallocate resources within the team.
• Ensure compliance with audit requirements by performing audit checks as required by process in line with business process requirements.
• Provide leadership to team assigned, consistent with Group and Company policies and standards.
• Lead a cohesive team, working in a supportive team environment driven by people centric values.
• Motivate and to ensure effective development of individuals to meet business targets.
• Individual managers are responsible for managing operational risk, including its identification, assessment, mitigation and controls, loss identification and reporting in accordance with the Operational Risk Management Framework"

• Monitoring ‘Service Quality’ of the team to ensure high Customer Service Standards and drive rigorous customer centric quality Campaigns/initiatives to increase Quality awareness in the team. Recognize, reward and set high internal service excellence benchmarks to ensure customer satisfaction.
• Problem situations are proactively identified, resolved and escalated to give maximum customer satisfaction. Appropriate measures are taken to improve quality and prevent recurrence.
• Customer issues are handled sensitively and receive full consideration. Situations are resolved effectively retaining goodwill of customer and customers are kept fully informed of progress.

• Effectively drive and manage change to achieve business goals. (eg: process improvements/changes in procedures)
• Lead by example through service excellence and driving Quality initiatives for improved customer satisfaction.
• Strike balance among task, team and individual to inspire and influence staff to bring out their best
• Create robust team environment where skills and knowledge are shared to achieve team and business goals.
• Brief team members regularly and ensure that they are made aware of individual/department performance targets and achievements.
• Knowledge and experience are shared with team members, providing assistance on referred/technical issues.

• Ensure daily operational efficiency by overseeing and close monitoring of the operational processes and workflow, market specific requirements/procedures and performance of various systems in securities processing.
• To acquire a broad understanding of the corporate action processes and to keep abreast with the latest developments in the assigned markets on the rules & regulations by the regulators, stock exchange and etc. that may have implication to the daily corporate action processes.
• To have a tight control to prevent any operational losses by establishing methods and check points to scrutinize exceptions/errors and to prevent potentially fraudulent situations through strong internal audit and staff feedback mechanisms.
• To smoothen the impact of erratic workflows/volumes through effective capacity planning, leave management and process prioritization by allocating/reallocating resources across the various markets.
• Ensure ‘knowledge retention’ in the section by reinforcing concepts through continuous staff training and cross training across the various markets. (To address the effects of attrition).
• Procedural changes/new initiatives are fully communicated to and implemented by the team. Team members consistently maintain a high level of customer service by achieving established SLAs. To co-ordinate and assist the management team while initiating business recovery measures. To monitor Operational Risks and implement risk mitigating plans.

• A post-graduate diploma or degree in any discipline. Higher qualification not a bar provided aspirations commensurate with the position

• Possess relevant Securities background and knowledge - at least 18 months of Securities experience.
• At least 12 months in a related supervisory or Quality Control Analyst role, with exposure in handling escalation and managing clients

• Ability to speak and understand English fluently, write business letters and reports, and have good conversational / telephone skills.
• Ability to learn quickly, transfers knowledge appropriately, understand and interpret numeric data.
• Evidence of process management skills with an ability to initiate process improvements
• Demonstrates strong awareness / ability to recognize and effectively contain financial and operational risk
• Able to work in pressurized environment and manage priorities effectively.
• Dedicated approach to teamwork and ability to contribute to team effort
• Customer focused & committed to providing high standards service

HSBC