PERMANENT ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) OSEC-DSWDB-ADAS3-90-2004 UNDER FMS-ADRP
Philippines
Permanent
Full-time
1 month ago
. There have been 3 applications for this position . This job opening has been viewed 2994 times Job Description PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/ We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows: Office: Finance and Management Service ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER) Item Number : OSEC-DSWDB-ADAS3-90-2004 Compensation : SG 9 (Php 21,211.00) Place of Assignment : Accounting Division for Regular Programs CSC PRESCRIBED QUALIFICATION STANDARDS Education : Completion of two (2) years in college Training : Four (4) hours of relevant training Experience : One (1) year of relevant experience Eligibility : Career Service (Sub-Professional)/1 st Level Eligibility PREFERRED QUALIFICATIONS (COMPETENCY-BASED) Education : Graduate of Bachelor of Science in Accountancy (BSA) Training : Sixteen (16) hours training related to financial management Experience : Two (2) years and above of experience in accounting Eligibility : Career Service (Sub-Professional)/1 st Level Eligibility JOB DESCRIPTION Under general supervision, performs administrative support services functions related in the areas of financial management. Process payrolls, remittances and other Personnel Services. Prepare financial reports and maintain financial records for all funds of the Departments, and does other related works. Functions and Responsibilities: 1. Analyze financial transactions and preparation of Journal Entry Vouchers 2. Assist in the preparation of Statement of Unliquidated Cash Advances 3. Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income 4. Assist processing of Disbursement Vouchers of financial claims for Miscellaneous and Other Operating Expenses (MOOE) and Capital Outlay (CO) as to validity, accuracy and completeness of supporting documents 5. Prepare withholding tax certificate for various supplier (BIR Form No. 2306 & 2307) 6. Assist review of Purchase Order, Contracts and Memorandum of Agreements (MOA's) as to completeness of its supporting documents 7. Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents 8. Maintain monthly indexing of salaries and deductions based on payroll and actual services rendered by employees 9. Review and process remittances of payroll deductions 10. Prepare Report of Withholding Tax of employees 11. Assist in the preparation of BIR Form No. 2316 of employees 12. Prepare certificate of mandatory deduction as per request of employees 13. Prepare draft letters, memoranda and other communications assigned by immediate supervisor and 14. Performs other tasks that may be directed by the immediate supervisor. Job Output: 1. Journal Entry Vouchers 2. Statement of Unliquidated Cash Advances 3. Monthly Trial Balance 4. Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income 5. MOOE and Capital Outlay financial claims 6. Purchase Order, Contracts and MOA's 7. Payroll and other financial claims of Personnel Services 8. Monthly Report of Withholding Tax 9.Certificate of mandatory deductions and 10. BIR Form No. 2316, 2306 and 2307 Applicants should be guided by the following Criteria for Evaluation : Education (E) 25% Training (T) 10% Experience (E) 25% Written Examination IQT 10% Special Exam 15% Interview 10% IPCR or any related Performance Assessment/Review 5% Total 100% Initial Shortlisting: Obtain 75% of the maximum total score of the Education, Training and Experience (ETE) Second Shortlisting: Top five (5) highest rating but overall rating should not be less than 80% Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format ( ) at on or before February 17, 2023 : Kindly fill out the Job Application Form through this link: 1.Application Letter stating the desired position , item number / code, salary grade and office/bureau/service/unit addressed to Director Ma. Ana. T. Nuguid of Human ResourceManagement and Development Service 2.Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark 3.Duly accomplished Work Experience Sheet 4.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license. 5.Authenticated copy of Transcript of Record and/or Diploma 6.Authenticated copy of Certificate of Grades for Master's Degree earned units (If applicable) 7.Copyof Special Order orCertification indicating thesupervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable) 8.Copy of certificate of relevant trainings and seminars attended (If applicable) 9. Certificate of Employment 10.Scanned copy of NBI Clearance or proof of payment i.e. official receipt of the NBI clearance and 11.Scanned copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the last/current employer . Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. Walk-in applicants will not be entertained in observance to the new normal. Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each. Any application emailed to shall use the email subject ( Surname_Item Number/Item Number_Office Assignment) , unless otherwise it will not be entertained nor processed. Email subject Ex. CRUZ_ADAS3-90-2004_FMS-ADRP Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail. ..Qualified applicants will be notified thru text message and/or email. ..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES IMPORTANT REMINDER: Please fill out the Job Application Form through this link before you click Apply Now. Applicants who fail to submit complete requirements through the DSWD Jobs Portal or through email to [HIDDEN TEXT] along with the accomplishment of the Job Application Form