Automation and AI Systems Specialist

Manila City, Metro Manila
Permanent
Full-time

2 days ago
Apply easily

We’re helping a fast-growing painting business and its associated consulting platform find an Automation & AI Systems Specialist to support operational scale.The business operates both as a service provider and as a platform helping other painting companies grow. As demand increases, the focus is on building structured, scalable systems that reduce manual work, improve efficiency, and support long-term growth.The RoleThis is a hands-on role focused on analyzing, optimizing, and automating core business workflows, with AI introduced where it creates clear and measurable value.You will work directly with the founder to map operations end-to-end, identify inefficiencies, and build systems that improve speed, reliability, and scalability.This is not an experimental AI role. The focus is on practical implementation and execution, starting with traditional automation and layering in AI where appropriate.Role DetailsCommitment: Full-Time (40 hours/week)
Location: Fully Remote
Working Hours: AU/PH working hours
Engagement: Independent Contractor
Start Date: ASAP
Monthly Rate: $1,400 - 1,600 USDWhat You’ll DoWorkflow Analysis & Optimisation (Core Focus)

Map and document workflows across sales, operations, and administration
Analyze current systems (including CRM workflows) and identify inefficiencies
Redesign processes to improve clarity, speed, and scalability
Establish structured, repeatable workflows across the business

Automation Development

Design and implement automation workflows across systems
Integrate tools using APIs, webhooks, and platforms such as Make, Zapier, or n8n
Automate key processes including:

Quoting and proposals
Invoicing and payment workflows
Job and project coordination
Internal communication and task triggers

AI Enablement (Applied Use Cases)

Introduce AI solutions where they deliver clear operational value
Support development of:

AI-assisted quoting and proposal generation
Internal knowledge systems
Operational support tools for teams
Ensure outputs are reliable, accurate, and aligned with business processes

Systems Ownership & Continuous Improvement

Take ownership of automation and systems across the business
Recommend tools, architecture, and improvements proactively
Continuously test, refine, and optimise system performance
Document workflows and system architecture for scalability

Founder Collaboration

Work closely with the founder to translate business needs into execution
Provide recommendations and challenge assumptions when needed
Operate independently while maintaining alignment through regular check-ins

What We’re Looking ForMust-Haves

3–5+ years of experience in automation, systems building, or workflow optimisation
Proven experience designing and implementing automation workflows
Hands-on experience with tools such as n8n, Make, Zapier, or similar
Experience applying AI (LLMs) within business workflows and automation
Experience integrating systems via APIs and webhooks
Experience working with CRM systems (Pipedrive preferred)
Strong ability to analyze and improve business processes
Ability to work independently with high ownership
Strong problem-solving skills with an execution-focused mindset

Nice-to-Haves

Basic programming knowledge (e.g., Python)
Experience building internal tools or operational systems
Experience in service-based or operations-heavy businesses

Ideal Candidate ProfileThis role is ideal for someone who:

Enjoys turning complex workflows into efficient, structured systems
Focuses on practical outcomes, not experimentation
Is a self-starter who can operate with minimal supervision
Takes ownership of systems and continuously improves them
Is comfortable working closely with a founder in a fast-moving environment

Recruitment Process * Initial Interview

Client Interview
Practical Assessment (if deemed necessary)
Offer & Onboarding

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