Executive Assistant – Medical Administration Focus

• Manage and organise large volumes of administrative work across the clinic

• File, retrieve, and maintain accurate records and documentation

• Ensure clarity and structure across all administrative processes

• Manage calendars, scheduling, and appointment coordination

• Handle inbox management and email communication

• Support phone-based tasks using VOIP systems such as RingCentral or similar

• Assist with general personal assistant duties for leadership

• Maintain organisation across Google Drive, files, and shared systems

• Support day-to-day operations with a strong focus on execution and follow-through

• Strong experience in administrative or Executive Assistant roles

• High level of organisation, accuracy, and attention to detail

• Ability to concentrate for extended periods on admin-heavy tasks

• Confident in managing filing systems, data, and document organisation

• Ability to take instructions and deliver outcomes without excessive clarification

• 5+ years of experience in an Executive Assistant or operational management role, ideally supporting Australian C-Suites

• Proficient in Google Workspace, including:

• Google Drive

• Google Sheets

• Gmail

• Google Calendar

• Comfortable managing shared files, folders, and structured documentation

• Extremely clear and direct communicator

• Able to receive and relay information accurately without distortion

• Professional and efficient in communication

• Not reliant on small talk; focused on clarity and delivery

• Previous experience in a medical or clinic environment is preferred but not essential

• Exposure to medical software is advantageous (ideally Shexie)

• Understanding of structured, process-driven environments is beneficial

• Highly task-focused and execution-driven

• Comfortable in a fast-paced and growing business

• Able to work independently and stay organised without supervision

• Strong sense of ownership over tasks and outcomes

• Healthy, supportive, and conducive work environment (Great Place to Work™ Certified for three consecutive years!)

• Work with an innovative company delivering cutting-edge solutions across multiple industries

• Lead a team in a fast-paced, high-growth environment

• Competitive salary with opportunities for career advancement

• Collaborative, forward-thinking work culture

• 21 leave credits plus all client-based holidays

• HMO coverage with dependent benefits

• Exposure to world-class leadership from both local and international supervisors

Pandr