Acquisition Assistant III

Quezon City, Metro Manila
Permanent
Full-time

1 month ago

Summary of Work Activities and ResponsibilitiesThe Acquisition Assistant III provides administrative and operational support to the Acquisition Section of the Rizal Library. The position assists in the management and development process of the Section’s collection of donationsMain Duties and Responsibilities * Collection Monitoring and Development

Supports the management of donated materials to the Rizal Library by regularly tracking and accounting for all gifts and donations received by the Acquisition Section

Directly receives all donated materials from donors or delivery personnel, ensuring proper handover and confirming the donation details before encoding
Encodes and records all donated materials in the designated donations database to ensure proper tracking and documentation ensuring easy access and retrieval of information
Prepares and sends formal acknowledgment letters or thank-you notes to donors, ensuring timely communication to donors to express appreciation and confirm receipt
Verifies incoming donations against the Online Public Access Catalog (OPAC) to identify duplicates or materials already in the collection
Picks up the donated materials if necessary
Sends the encoded donation records to the Head for further evaluation and selection for the library's collection

Receives the evaluated items from the Head and processes them for physical inclusion in the library collection, including tasks such as stamping ownership marks, attaching security strips, and any other necessary preparations
Compiles and prepares Donation Summary reports for review by the Head showing an overview of all donations received during a specific period, including total number of items, estimated value, and donor details

Section Management Support

Ensures the storage room remains clean and organized, supporting the efficient management of donated materials and other resources
Provides assistance to library visitors, recipients and donors by addressing inquiries related to the donation process

Performs essential administrative tasks such as running errands, including handling checks or making cash deposits, to support the day-to-day operational needs of the sectionIII. Performs other work-related tasks as may be required by the immediate supervisor and authorized representativeEducation and Experience Requirements

Graduate of any Bachelor's Degree
With at least 1 year of relevant work experience

Knowledge, Skills and Abilities

Knowledge of Library Operations and Standards
Adnministrative or CLerical Support Skills
Technological Savvy
Attention to Detail and Organization Skills
Communicaiton Skills
Interpersonal Relations Skills
Customer Service Excellence

Entry Level / Junior, Apprentice Administration and Coordination Higher Education / Academia 1 opening Bachelor's degree graduateThe Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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