HR Admin Assistant
Filinvest Group
- Muntinlupa City, Metro Manila
- Permanent
- Full-time
She is also responsible for tasks under Onboarding and provide assistance to execution of all HRAD programs.MONITORING OF ADMIN-RELATED CONCERNS VIA EMAIL, PHONE CALL, LETTER, AND IN PERSON.1. PROCESSES & MONITORS OF REQUEST FOR PAYMENT/BILLING OF THE FOLLOWING:
Office Rental, Power, Water
Telephone, Drinking Water, Courier, Fuel
Janitorial, Messenger, Encoder, Driver and Xerox Operator
Prepares accurate RFP and ensures payment within timeline or based on contract
Monitors the status of billings and provide updates to Utility providers
Monitors handling time of concerns until its closure2. OTHERS
Monitors itinerary of Motorized Messengers and any related concerns
Monitors the delivery of drinking water
Monitors office equipment of Admin, and ensures borrowed equipment are properly logged.
Prepares request of monthly supplies of Pro-Excel Head Office.
Provides monthly reports to Admin Supervisor3. VAN TRANSPORT COORDINATION
Receives and Monitors trip tickets and van rental.
Planning on possible synchronization of trips for the same itinerary to cut the cost of van rentals.
Properly coordinates with service provider monthly.
Provides log sheet for drivers to get the details of trips for the following day.
Informs the requestor of the assigned vehicle and driver as well as the contact details.
Receiving and validating of trip ticket billings every cut off.
Accurately prepares RFP of Van Transport billing and coordinates with Accounting for its status.
Monitors status of billings and ensures meeting the target timeline4. RECEIVES, PROCESS AND MONITORS JO AND PR REQUEST
Receives and process JO & PR for Tools of Trade
Receives and process JO & PR for Office Equipment
Receives and process JO & PR for Building Maintenance
Monitors all JO and PR request and coordinates with assigned department
Ensures availability of assets for new hires before their boarding date.5. OTHERS:
Monitors Repair and Maintenance of company vehicle.
Monitors the condition of company vehicle.
Provides monthly report to Admin SupervisorOFFICE SUPPLIES CUSTODIAN
Handling of Office Supplies
Periodic / quarterly inventory of office supplies
Prepares Blanket PO of office supplies quarterly
Issuance of office supplies monthly
Accurately prepares summary report
Prepares purchase requisition of Head Office departments
Receiving & checking the delivery items (office supplies, computers, hard wares and others)
Process payment to suppliers
Process monthly billing for rental printers
Filing of office supplies documents & others
Provides complete standard hiring kit for new hires
Checking the clearance of resignedQUALIFICATIONS * Bachelors degree in Human Resources, Business Administration, or related field.
- With at least 1 year of related work experience
- Willing to be assigned at Northgate, Alabang, Muntinlupa City.