Executive Assistant (M.D.)
- Philippines
- Permanent
- Full-time
Innovative Connector: Creating spaces for funders to collaborate, learn, and lead change together.
Thought Leadership: Leading conversations and action through cutting-edge programs and advocacy.
Purpose-Driven Mission: Focused on mobilizing resources to support health equity, human rights, and justice for all.
High-Trust Team: A culture built on respect, autonomy, and shared accountability.About WeAssistLed by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work—they grow.⚒ Key Responsibilities of the Executive Assistant➡ Strategic Calendar & Time Management➡ Meeting Preparation & Follow-Up➡ Administrative Support➡ Communication & Relationship Management➡ Travel & Logistics ManagementAdditional Information:-Why Are They Hiring an Executive Assistant?Our client is on the lookout for a sharp and reliable Executive Assistant ready to provide top-level support and act as their trusted right-hand. This role is all about keeping a busy executive's calendar, inbox, and priorities in perfect harmony while managing client relationships like a seasoned pro. Your mission? To save the client's time and resources by ensuring everything runs smoothly and efficiently.If you thrive in fast-paced, high-stakes environments and excel at turning spoken ideas into clear, actionable plans, this is your moment to shine.Qualifications:
- ✅ Proven experience supporting C-level executives or senior leadership in fast-paced environments.
- ✅ Background working with nonprofit organizations or mission-driven entities is highly preferred.
- ✅ Strong leadership skills with the ability to take initiative and work independently.
- Strategic Calendar & Time Management:
- Proactively manage and optimize the executive's schedule to ensure alignment with strategic priorities
- Anticipate and prevent scheduling conflicts, balancing professional commitments with personal well-being, particularly during travel periods
- Coordinate scheduling of meetings, including recurring calls such as staff meetings, one-on-ones, and biweekly donor meetings
- Prepare for regular meetings, including board meetings and working groups, by ensuring timely distribution of agendas and calendar reminders
- Protect time for internal staff meetings to maintain effective communication and collaboration
- Meeting Preparation & Follow-Up:
- Collaborate with internal teams and external stakeholders to gather necessary agendas, briefing materials, and logistical details for meetings, both virtual and in-person
- Accurately document key decisions and action items during meetings and share updates with relevant parties
- Schedule follow-up meetings and track the progress of action items to ensure timely completion
- Utilize project and lead tracking tools such as Monday.com and Salesforce to support meeting follow-ups and task management
- Administrative Support:
- Add or update contact records in the organization's database promptly after meetings, including notes and relevant information
- Manage membership renewals and donation acknowledgments by sending personalized email communications using provided templates
- Provide general administrative support as needed, including research and document reviews
- Communication & Relationship Management:
- Manage the executive's inbox, initially supporting and eventually taking full responsibility for email filtering and prioritization
- Ensure timely responses to high-priority communications, maintaining strong relationships with internal staff and external stakeholders
- Draft and send courteous follow-up emails after conferences and convenings to nurture professional connections
- Utilize communication platforms such as Microsoft Teams, Outlook, WhatsApp, and Signal to facilitate efficient correspondence
- Travel & Logistics Management:
- Coordinate complex travel itineraries that prioritize efficiency, cost-effectiveness, and the executive's well-being
- Use the organization's travel system to research and book discounted flights and accommodations
- Prepare detailed travel documents and schedules, ensuring adequate rest periods are built in, to allow sufficient rest and recovery for the client after each travel
- Technology & Systems Optimization: (Nice-to-have)
- Identify and implement productivity tools to improve workflow efficiency in collaboration with team members
- Support the creation and maintenance of standard operating procedures (SOPs) to streamline operations
- Assist in evaluating and adopting new technologies to enhance overall organizational effectiveness
Here's what matters most to them:
- Trust & Excellence – Building deep trust and delivering top-tier work—every time!
- Clarity with Purpose – Sharp focus that cuts through the noise.
- Proactive Precision – Always three steps ahead, catching what others miss.
- Emotional Intelligence Matters – Leading with empathy, calm, and confidence.
- ⚙ Better Every Day – Streamlining, improving, and leveling up constantly.
- Grow your skills with hands-on mentorship and team support.
- Learn the ins and outs of supporting senior leaders in a mission-driven org.
- Take on bigger projects and responsibilities as you grow.
- Join a high-trust team that values your autonomy and input.
- ⚡ Thrive in a fast-paced, adaptable, and mission-focused environment.
- Be part of a culture that champions clarity, precision, and continuous improvement.
- ❤ Work alongside passionate people committed to equity, justice, and real-world impact.
- 13th Month Bonus (Wild right?! )
- Permanent work-from-home / remote set-up
- Health insurance ⚕
- Dental insurance
- Mental health insurance
- Great starting salary
- Growth opportunity
- Performance-based raises
- Prizes and bonuses
- Time
- Full-time;
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… )
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- MS Outlook
- MS Teams
- Sharepoint
- OneDrive
- Salesforce
- Monday.com
- Compensation
- Fixed Rate $9,600 - $15,600/yr