Accounting Officer

• Maintain high customer service focus by approaching your job with the customers always in mind and be proactive in a timely manner towards their needs and requests.
• Have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.
• To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.
• To have the flexibility to respond quickly and positively to changing requirements, including the performance of any tasks requested of you.
• Maintain a high team focus by showing co-operation and support to colleagues in the pursuit of team goals.
• Contribute ideas and suggestions to enhance operational / environmental procedures in the hotel.
• Actively promote the services and facilities of Hilton hotels to guests and suppliers of the hotel.
• Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.
• Contribute positively to equilibrium and esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment.

• Collect and count (with a witness from the Finance department) the contents of all cashiers’ envelopes on a daily basis.
• Receive and acknowledge copies of cheque lists and record in the General Cashier’s Daily Report; including it all checks or money orders received by the mail in the daily deposit.
• Include all cheques / money orders in the daily deposit to the bank.
• Prepare the daily bank deposit.
• Prepare General Cashier’s Daily Report.
• Provide all cashiers with change as required.
• Ensure that all change orders to the bank is approved by the Finance Manager.
• Reimburse cashiers for any disbursements / due backs made by them.
• Properly account for all disbursements made from the General Cashier’s float.
• Count the General Cashier’s float daily, ensuring that it balances correctly – this is also to be counted monthly in conjunction with either the Chief Accountant or Financial Controller / Finance Manager.
• Safeguard hotel funds by ensuring proper controls are in place with regards to the issuance, return and use of cash floats, including the carrying out of regular independent surprise counts.
• Properly secure the General Cashier’s office at all times.
• Ensure that no unauthorized personnel are allowed access to the General Cashier’s office.
• Ensure that all cashiers and witness drop is properly noted in the drop log, highlighting any deviation.
• Ensure that adequate security measures are in place in the transferring of funds to or from the hotel.
• Provide clear instructions to cashiers on how to handle their funds and secure them from loss.
• Ensure that the physical house funds are in agreement with the house fund’s general ledger account and is reconciled on a monthly basis.
• To count at least 50% of the house funds monthly with all house funds to be counted at least every three months.
• Bring any discrepancies or irregularities to the attention of the Finance Manager.
• Safeguard and secure access to the General Cashier’s float and safe at all times.
• Do not disclose the combination numbers to the General Cashier’s safe or the drop safe / remittance depository box.
• Change safe deposit box combination immediately after returning back to work from annual leave.
• Ensure the accurate and timely input of data to the general ledger system.
• Disburse petty cash only on the presentation of a petty cash voucher approved by the Finance Manager or in his / her absence.
• Properly record, reconcile and prepare for reimbursement, the petty cash imprest on a weekly basis ensuring all transactions have supporting documentation.

• Check F&B revenue reports, ascertaining that the F&B totals shown are in agreement with trial balance report.
• Audit guest ledgers and all entertainment checks for propriety and authorization, then forward to Director of Finance for review and approval, carrying out the same procedures for house use checks.
• Maintain control record of Cashiers’ over / short and investigate major discrepancies and prepare monthly summary for the FM’s approval, reporting material shortage immediately.
• Check all void checks and prepare void list reports (F&B).
• Take cigarette inventory, compare with the figure provided by the F&B and prepare monthly cigarette consumption reports for the review of the Cost Accountant.
• Verify the General Cashier’s daily reports.
• Control all coupons issued in regard to promotions, including group meals, in coordination with the Senior Accountant.
• Assist the Senior Accountant in conducting the cash count of all Cashiers.

• Post payment received from the bank to apply in credit card accounts.
• Prepare and reconcile credit card transactions and submit deposit slips which are picked up daily by the bank representative.
• Handle all credit card inquires and prepare credit vouchers concerning charge back / rebates where necessary.
• Responsible for the proper maintenance of complete and up to date supporting documents for all credit card charges.
• Handle charge back issues with credit card companies such as A/E, Visa, etc.
• Coordinate with the banks for credit draft capture issues.
• Prepare month-end reconciliation for all credit card accounts.
• Post all daily transactions to the city ledger account.
• Ensure the proper and correct balancing of the city ledger account.
• Ensure that all city ledger charges reconcile with the Income Audit daily report and that all supporting documents are filed.
• Prepare preformed invoices as required by Sales / Banquet or Front Office as requested by the client.
• Post payment received to apply in city ledger account.
• Prepare billing statements to all city ledger accounts in accordance with billing schedule or as required. All billing / statements / invoices must be reviewed by the Credit Manager before this is mailed out to clients.
• Responsible for the proper maintenance of complete and up to date supporting documents for all city ledgers.

• Ensure that all merchandise entering the storerooms have proper documentation (delivery dockets, purchase orders, etc.).
• Ensure that all merchandise is examined for both quality and quantity against approved PO.
• Ensure that merchandise is forwarded to either the storerooms or in the case of direct orders, to the department concerned.
• Properly document and account for all outgoing merchandise with gate pass from Property Management.
• Check incoming goods expiry dates to ensure that it is within acceptable limits of the hotel.
• Ensure the imported items are provided legally with proper certificate provided by the government.
• Prepare receiving logs and daily receiving record summaries.
• Check that supplier tax invoices are correct according to purchase order and items supplied.
• Follow up on any discrepancies relating to quality and / or quantity (including weight) of goods received.
• Ensure that only goods ordered and approved are received.
• Assist in the periodic operating equipment stock taking.
• Maintain adequate control on all inward and outward goods into the loading dock and storerooms.
• Assist in the monthly stock-take process.
• Maintain good relations with all hotel departments.
• Strong knowledge of Excel, Microsoft Word and the hotel inventory / purchasing software.
• Ensure that all documentation (purchase orders, invoices, delivery dockets, etc.) is forwarded to Accounts Payable on a timely basis.
• Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time.
• Maintain vigilance in ensuring the security of the loading dock and all storage areas.
• Familiarize with all emergency procedures.
• Maintain an adequate and up to date filing system.

• Flexible in relation to working hours, especially during month end.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Perform any additional tasks assigned to ensure that the department functions smoothly.
• The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment.

• University Commerce degree in Accounting and Management preferred.
• Professional accounting qualification.
• At least 2 years of working experience in the hotel industry or higher in other hospitality industries.
• Computer knowledge.
• Must be trustworthy and of high integrity.
• Understand local labor laws and regulations.
• Good attitude cooperating with related departments
• Fluent in written and spoken English to meet business needs.

Hilton