Executive & Project Management Assistant

GrowthAssistant

  • Philippines
  • ₱65,000-85,000 per month
  • Permanent
  • Full-time
  • 13 days ago
  • Apply easily
We’re seeking a highly organized and proactive Executive & Project Management Assistant to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.This is a remote role and requires availability during U.S. hours.Salary Range: PHP 65,000 - 85,000 per monthNote: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.Benefits:
  • Work Set-up: Permanent Work From Home
  • Bonuses:
◦ Attendance Bonus of $ 25 for every monthly perfect attendance
◦ Performance Bonus
◦ Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
  • Referral Bonus of $ 300 for every successful referral
  • Holiday Paid Time Off (PTO) for 7 days in a year
  • Paid Time Offs (PTO) for 6 days in a year
  • Healthcare Plan
Key Responsibilities
Executive & Personal Support
  • Manage calendars, appointments, and scheduling with proactive conflict resolution
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs
  • Screen and manage communications (email, Slack, phone), ensuring timely responses
  • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
Travel & Logistics Management
  • Anticipate all travel needs, including accommodations, meals, and personal care
  • Build comprehensive itineraries with contingency planning
  • Coordinate amenities, vendors, and local arrangements
Project & Task Management
  • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables
  • Manage daily agendas, meeting prep, and top-of-day reminders for executives
  • Track backend project progress across multiple clients/accounts
  • Support reporting and data entry into project boards and dashboards
  • Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates
Communication & Coordination
  • Act as liaison between executives, internal teams, and external partners
  • Provide regular updates, ask clarifying questions, and ensure smooth handoffs
  • Create one-pagers, meeting dossiers, and weekly reporting summaries
Must-Have Qualifications
  • 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
  • Proven ability to manage multiple stakeholders, priorities, and deadlines
  • Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
  • Excellent organizational skills with strong follow-through and attention to detail
  • Strong communication skills (written & verbal) across all organizational levels
  • Comfortable facilitating live calls and documenting action items in real-time
  • Ability to work US hours
Nice-to-Haves
  • Experience in marketing, creative agency, or tech/startup environments
  • Familiarity with CRM systems, AI tools (e.g., ChatGPT), and project documentation best practices
  • Exposure to compliance, vendor coordination, or light client communications
  • Strong time management skills and ability to adapt quickly to changing needs
Growth Opportunities
  • Take ownership of client/vendor communications as trust is established
  • Expand into higher-level executive support for leadership, including advanced scheduling, document prep, and project coordination
  • Grow into a key operations partner helping improve processes and efficiency
If you’re ready to combine your project management expertise with executive-level support, we’d love to have you as a key partner in our success. Apply now!Powered by JazzHR

GrowthAssistant