Accounting Operations Specialist

Deltek

Makati City, Metro Manila
Permanent
Full-time

2 months ago

Company SummaryAs the leading global provider of enterprise software and information solutions for project-based businesses, Deltek helps organizations of all sizes maximize productivity and revenue. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress. www.deltek.comPosition ResponsibilitiesSpecific Responsibilities: * Provide quality services in Accounts Payable in accordance with SLAs and group / region requirements

Perform assigned Accounts Payable functions; monitor specific processes within the payment life cycle, including interfaces between processing and payment resources
Perform the following activities as required to support the enterprise:

Invoice-to-Payment - Vendors * Verify supplier's invoices/billings as to validity, accuracy and completeness of support and approval.

Once verified route to A/P Lead for validation of coding and further approval, as required.
Once approved, transmit the suppliers' invoices/billings for check voucher processing and recording of goods receipt

Payments * Handle petty cash fund and process petty cash advance, reimbursement, liquidation of CA and replenishment of petty cash fund

Prepare manual cheque/remittance and execute cheque releasing to vendors.
Monitoring of unreleased/released cheque summary

Others * Responsible for filing & safekeeping of accounting documents including electronic copies, important documents

Provide monthly accrual of non-recurring expenses and on-hand billings/invoices. Including scanning of docs
Respond to vendor, employee or manager inquiries regarding invoice or payment status
Assist with AP items for audits, as required
Support the design, development, and deployment (to the greatest extent possible) of standard global processes for cash disbursement / AP transaction processing across the enterprise
Ensure that proper internal controls are followed within the process
Ensure that customer relationships are maintained, and that transaction processing and problem resolution are meeting SLAs
Work with key stakeholders to deliver new value-added services for transaction processing, including expansion across groups / regions or customers
Support transformation and/or continuous improvement of in-scope processes, including execution of activities to transfer / migrate services to / from different points of delivery
Support the evaluation and deployment of relevant enabling technology. This will include identification of emerging software tools, feasibility evaluation (economic and operational) and coordination of deployment.

QualificationsKey Requirements of the Successful Candidate: * At least 3 years of Accounts Payable experience (Global - APAC, EMEA and North America)

BS Accountancy graduate is preferred
Ability to apply best practices to Accounts Payable activities
Experience in interfacing with business operational customers and performing to a service level agreement
Ability to utilize metrics to identify opportunities for service improvement
Ability to handle multiple tasks concurrently and adhere to strict deadlines
Strong computer skills: proficiency in Excel
Demonstrated analytical and problem-solving skills
Excellent time management skills
Strong communication skills, both oral and written
Excellent customer service skills
Team player

Travel RequirementsNoApplicant Privacy NoticeDeltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you (“Personal Data”) to administer and evaluate your application. We are the “controller” of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in this . Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.Business SummaryInterested in joining a global finance team that empowers our project-based customers around the world to build cities and launch spacecraft? Want to be part of a team that embraces career growth through world-class training and investing in each team member's development? This is your opportunity to work for an award-winning company with a dynamic growth strategy and a Finance team committed to bringing passion, integrity and customer focus into everything we do. We value flexibility, collaboration and work-life balance, coming together both in-person and remotely.

Deltek

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