PERMANENT ADMINISTRATIVE ASSISTANT III (SECRETARY II) OSEC-DSWDB-ADAS3
Philippines
Permanent
Full-time
1 month ago
. There have been 3 applications for this position . This job opening has been viewed 3908 times Job Description PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/ We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows: Office: Standards Bureau ADMINISTRATIVE ASSISTANT III (SECRETARY II) Item Number : OSEC-DSWDB-ADAS3-94-2004 Compensation : SG 9 (Php 21,211.00) Place of Assignment : Standards Bureau - Office of the Bureau Director CSC PRESCRIBED QUALIFICATION STANDARDS Education : Completion of two-year studies in college Training : Four (4) hours of relevant training Experience : One (1) year of relevant experience Eligibility : Career Service Sub-Professional/ First Level Eligibility PREFERRED QUALIFICATIONS (COMPETENCY-BASED) Education : Completion of two-year studies in college Training : Four (4) hours of relevant training a. Supply, property, procurement, Secretarial, Google Workspace and other virtual platforms b. Records keeping and management Experience : One (1) year of relevant experience a. Incoming and outgoing of documents b. Records keeping and management c. Secretarial works d. Computer savvy, computer literate Eligibility : Career Service Sub-Professional/ First Level Eligibility JOB DESCRIPTION Generally, performs clerical or administrative functions in the Office of the Bureau Director will perform as Records Officer of the Bureau and does other related work. Functions and Responsibilities: 1. Will act as the Record's Officer of the Bureau 2. Provide administrative support in the planning, formulating, and implementing a records management and archival administration program for the efficient creation, utilization, maintenance, retention, storage, preservation, conservation and disposal of public records including the adoption of security measures and vital records protection program of the Agency 3. Receives and records all incoming and outgoing communications 4. Encodes and assists in the preparation of confidential correspondence e.g. letters, memorandum, reports etc. 5. Answer and makes telephone calls 6. Prepares the Project Procurement Management Plan (PPMP) of the Bureau 7. Maintain database and record of office supplies and equipments 8. Prepares and encodes request forms for suppliers, equipment, and activities needed by the Bureau 9. Prepares obligations request and disbursement vouchers 10. Files correspondences and other related documents and 11. Perform other functions that may be assigned by the Bureau Director and other officials and staff. Job Outputs: 1. Records Management 2. Recorded incoming and outgoing documents 3. Routed incoming and outgoing documents and 4. Updated Database as assigned. Applicants should be guided by the following Criteria for Evaluation : Education (E) 25% Training (T) 10% Experience (E) 25% Written Examination IQT 10% Special Exam 15% Interview 10% IPCR or any related Performance Assessment/Review 5% Total 100% Initial Shortlisting: Obtain 75% of the maximum total score of Education, Training and Experience (ETE) Second Shortlisting: Top five (5) highest rating but overall rating should not be less than 80% Qualified applicants may apply online at www.dswd.gov.ph and email/attach the following documents in a combined PDF file format ( ) at on or before May 14, 2023 : Kindly fill out the job application form through this link: 1. Application Letter stating the desired position , item number / code, salary grade and office/bureau/service/unit addressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human ResourceManagement and Development Service 2. Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark 3. Duly accomplished Work Experience Sheet 4. Authenticated or photocopy of Transcript of Record and/or Diploma 5. Authenticated or photocopy of Certificate of Grades for Master's Degree earned units (if applicable) 6. Certificate/s of relevant trainings and seminars attended (if applicable) 7. Certificate/s of Employment 8. For vacant Division Chief positions only: Service Record and/or Certification with actual duties and responsibilities as certified by the Human Resource Management Officer or any authorized representative. (Note: Special Order or Designation Order should also be attached as additional supporting document/s) 9. Valid NBI Clearance or proof of payment i.e. official receipt of the NBI clearance 10. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license and 11. Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from the previous/current employer . Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. Walk-in applicants will not be entertained in observance to the new normal. Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each. 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